Skip a line after the recipient's information and compose a salutation or greeting. Research any information that may be missing to complete this section thoroughly and accurately. Type the complete address, phone number and email. Underneath the name, include the person's title, if relevant. This includes the name, title, address and phone number of the person reading the letter. The recipient's information begins two lines below the date. For example, January 31, 2006, would be correct. Spell out the date completely, beginning with month, day and year. The date should be located approximately two inches from the top of the page. Skip two spaces after the letterhead or one space after the sender's address this provides visual space between sections. Do not include the sender's name or title in this section. Letters that are not written on letterhead begin with the sender's address and relevant information, such as phone and fax number, below the address. In this case, the letterhead is printed at the top and generally centered. The only exception is when the letter is written on letterhead. Everything in the letter is typed flush left. The block-style format uses 1-inch margins all around.
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